The GNOC Justification Committee is composed of representatives from each commission. Its purpose is to review all Team Guam delegates to official Games such as the Olympic Games, Asian Games, Pacific Games, Asian Indoor and Martial Arts Games, Micronesian Games, Pacific Mini Games, East Asian Youth Games and ANOC World Beach Games.
Pursuant to the International Olympic Committee, Pacific Games, Asian Games, Micronesian Games, and Guam National Olympic Committee Charters, GNOC has the exclusive authority for the selection and entry of Team Guam at the Olympic Games, Pacific Games, Pacific Mini Games, Youth Olympic Games, Asian Indoor and Martial Arts Games, Asian Games, East Asian Youth Games, Micronesian Games, and other games that fall under its mandate (the Games).
The Committee is appointed by the Executive Committee of the GNOC to carry out these Terms of Reference.
2. ROLE AND KEY RESPONSIBILITIES
The Justification Committee’s functions are:
to represent Team Guam in the Games.
The Committee shall have eight (8) members comprising:
Committee Members shall serve a term of two (2) years from the date of appointment.
All retiring Ordinary Committee Members are eligible for reappointment.
4. MEMBERS RESPONSIBILITIES
Committee Members must:
5. RESIGNATION AND REMOVAL OF MEMBERS
If a Committee Member fails to comply with Clause 4, the Committee may vote to remove them by ordinary resolution.
Any vote to remove a Committee Member will only be effective if it is endorsed by the Executive Committee.
Once endorsed by the Executive Committee, a decision to remove a Committee Member shall be communicated in writing to the Committee Member.
A vacancy occurs if a Committee Member:
The Committee shall meet at least three (3) times in a calendar year.
The Chair shall preside at all meetings of the Committee. In the event that the Chair is unable to attend a meeting of the Committee, those present shall elect one of their members to chair that meeting. The Chair of a meeting shall not have a casting vote.
The quorum of the Committee shall not be less than three (3) members.
No business may be transacted at a meeting of the Committee where a quorum is not present.
8. COMMITTEE PAPERS
The Chair must arrange for the distribution, two (2) days in advance of a meeting of the Committee, of an agenda and any related papers to each Committee Member and the GNOC Secretary General.
9. COMMITTEE MINUTES
The Chair must arrange for the preparation of draft minutes of meetings and have them approved by the Committee.
Minutes of meetings shall be submitted to the next meeting of the Committee for adoption.
Minutes signed by the Chair shall be conclusive evidence of the matters recorded in such minutes.
10. GRIEVANCE PROCEDURE
Any person aggrieved by a decision of the Committee may appeal in writing to the Guam National Athletes Commission stating the grounds of the appeal within fourteen (14) days of the date of notification of the decision of the Committee.
The Grievance appeal should include the following: Name of complainant, Contact Information, Sport and Discipline, Date of complaint,
Any person, team or team member aggrieved by the decision of the GNAC may lodge their appeal together with the grounds of appeal:
Any person, team or team manager aggrieved by the decision of the GNOC Executive Board may lodge their appeal together with the grounds of appeal:
The Chair must submit an annual report to the Secretary General of the GNOC prior to the close of the GNOC office at the conclusion of each calendar year.
The grant of extensions in relation to Clause 11 (a) is at the Secretary General’s discretion, after consideration of the circumstances.
The Secretary General may request progress reports whenever necessary, notwithstanding clause 11 (a).
These Terms of Reference (as in force from time to time), are binding on the Committee and each of the Committee Members.
All Committee Members shall retain confidentiality at all times, in relation to the Committee’s activities, which will include all discussions at meetings and information generated in documentation exchanged between the GNOC and the Committee and Committee Members.
14. REVIEW AND AMENDMENTS
(a) These Terms of Reference shall be reviewed once during each Olympiad or as the Executive Committee considers necessary.
(b) Any amendments to these Terms of Reference shall be agreed to by a majority vote by the Committee. Any amendments made in accordance with this clause will only come into force once they are ratified by the Executive Committee.
(c) These Terms of Reference may be amended by the Executive Committee whenever necessary, as the circumstance before it deems fit, notwithstanding clauses 14(a) and (b).
15. INCONSISTENCIES WITH GNOC CONSTITUTION
To the extent there is any inconsistencies between these Terms of Reference and the GNOC Constitution, the GNOC Constitution will prevail.
16. ACCESS TO TERMS OF REFERENCE
Copies of these Terms of Reference are available from the GNOC Secretariat or from the GNOC’s website (www.guamnoc.org).
Joey C. Miranda III
Dr. Arania Adolphson, M.D.